Electronic Archive

Any company sooner or later is faced with a large information flow of various forms and types of documents. In today's dynamically changing business environment it becomes critical to have prompt access to your documents, ensure secure storage and integrity of the information.

Complete Solution

We offer a comprehensive, long-term solution that allows you to solve a wide range of problems.

Services

You can connect our various services that will allow you to get rid of the organization of your own processes. Our scanning and recognition service, services for the physical storage of paper documents and their subsequent destruction. You can be sure that our services will give the highest quality and most effective result. You will always know where your documents are and will manage them without the physical handling.
Search

One of the main tasks that the electronic archive solves is information retrieval. We provide very convenient tools for quick search and navigation in documents, which enables employees to very quickly find the information you need.
Cloud

We use proprietary docuForce ™ cloud software in a the Software as a Service model. This means that you will not need to buy expensive software packages, hardware and employ a support team. We cover all this as part of our monthly subscription model and our technical support service will solve any issue quickly and efficiently. We are constantly improving product to comply with changing legal regulations, and you will always have access to modern tools to solve your problems.
Connectors

We can integrate seamlessly with different system connectors to consolidate different document flows. We have ready-made connectors for EDM operators, various accounting systems such as 1C, SAP. This allows you to have a single archive of documents with the possibility of end-to-end search and organization of centralized processing of incoming documents.
Safety

You can be confident in the safety of processes and stored data. Our processes are ISO certified along with an FSB license for the development and use of encryption tools and a FSTEC license to provide services in the field of information security. Also, the certification procedure for compliance with the law ФЗ-№152 was passed with the receipt of confirming certificates of compliance.
Storage

We provide long-term storage of an unlimited volume of your documents which are backed up and stored in multiple copies to reduce potential loss or unintentional destruction. As new media is released, data is migrated. This allows you to provide long-term storage, including documents with electronic signature, ensuring the legal significance of the document in 5, 10 years and longer.

Take full advantage of our solution:

One point of entry - enter your electronic archive from any computer or using our mobile application.
All documents are at hand - you can find any document in seconds.
Common space for working on documents for employees - you can communicate and collaborate on one document directly in the system.
Documents with electronic signature, from EDM operators, or scans of paper documents - all in one place, you do not need to enter different systems.
Clean office without paper - you make your office paperless.
Built-in electronic signature in the system - ample opportunities to optimize your processes further.

Best Practices

With the help of InfoLogistics' docuForce solution, we have converted the cash records of the Prisma chain of stores into electronic form. Now the coordination, signing and storage of incoming / outgoing cash orders, as well as cash books occur electronically. We have significantly reduced our costs for this business process.
Our relationship with customers involves the need to provide detailed agency reports along with closing documents. To generate such reports for customers, you need to transfer a large volume of information from invoices from suppliers, most of which use paper documents.

Outsourcing of digitization and data entry from documents from Infologistics has made it possible to significantly reduce labor costs for the process of forming agency acts and scale the process without increasing its own staff company.
To increase operational efficiency, we decided to adhere to the concept of centralized accounting, when there are no accountants in stores, and store managers sign documents from local suppliers. In this regard, the question of the speed of payment of bills arose sharply, since originals from remote stores were delivered to the central office for a long time, and there was no mechanism to control these deliveries.
Infologistics has developed a mobile application for us that allows store employees to quickly take a photo of documents, send them to the Operations Center for recognition and verification, and from there - to payment approval systems. This solution made it possible to significantly reduce the terms of payment of incoming invoices, as well as to ensure control over the receipt of closing documents in the archive.
We have been cooperating with Infologistics for many years and have implemented a large number of projects to optimize the back office in terms of document flow. Archival storage of documents in a physical and electronic archive, integration solutions for processing incoming documents, a single archive of electronic documents from different sources and scanned copies - all these solutions have shown high reliability and efficiency.